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Manpower supply

From approved hours to invoice and WPS, without the spreadsheets. Visas, deployments, timesheets, invoices and payroll for UAE manpower agencies, in one system with your brand, hosted in the UAE.

Try the live demo ↗ Talk to us about it

Deployments in the Manpower app, branded for Desert Star Manpower Services LLC
Deployments at Desert Star Manpower Services LLC, the fictional company in the live demo, in its own brand. Yours would carry your client's.

Why they buy it.

For UAE manpower agencies with 100 to 3,000 deployed workers who track visas in Excel, collect timesheet approvals by email and build invoices and the WPS file by hand, the Manpower app is a branded system for deployments, billing and payroll that turns client-approved hours into the invoice and the WPS salary file. Unlike spreadsheets and HR or payroll tools that do not bill clients, it drafts the invoice from your rate card and runs payroll from the same approved hours, and it flags a payroll that is not paid before the WPS due date.

Instead of
Excel, email approvals and paper sign-in sheets
Priced
Per deployed worker
Hosted
In the UAE, one per client

The job, the pain, the gain.

What the people who run these businesses are trying to get done, what goes wrong today, and what changes.

The job

  • Fill a client's request for workers quickly, with people whose papers are in order
  • Bill every hour a worker spends on a client site
  • Pay workers correctly through WPS by the due date
  • Keep every visa, Emirates ID and insurance valid

The pain

  • Visa, Emirates ID and insurance dates live in Excel. A missed renewal means fines and a worker who cannot be deployed.
  • Timesheets are approved by email or on paper, so invoices go out late and some hours are never billed.
  • Payroll and the WPS file are built by hand at month end, against a due date with no grace period.

The gain

  • No surprise expiries
    Every worker document is tracked by expiry. Renewal cases open before the visa ends, and a deployment is blocked when documents would expire on site.
  • Clients approve, you bill
    Workers check in on site. Clients approve timesheets in their portal or from an emailed link, and invoices are drafted from the rate card with overtime and rest-day multipliers.
  • Payroll from the same hours
    Payroll per legal entity with a second approver, the WPS salary file, payslips on the worker's phone, and alerts before the WPS due date.

What makes it different.

Against Excel, email approvals and paper sign-in sheets, and against a generic suite with a module bolted on.

One set of hours for billing and payroll

The hours a client approves draft the invoice from the rate card and feed the payroll run. HR and payroll tools stop at the salary; spreadsheets need the hours typed twice.

Your clients approve in their own portal

A client approver sees only their own workers and approves the week's timesheets in the portal or from an emailed link. A signed paper sheet can still be uploaded and attached.

Margin per client and per worker

Margin is reported per client, deployment and worker, with visa and insurance costs spread over the term, next to utilisation and the bench.

A day with it.

Monday 08:30, the account manager logs in. As our demo tells it; the company and its data are fictional.

  1. The dashboard shows what needs action: timesheets a client has not approved, a site where no one checked in, a payroll run waiting for second approval, and visas expiring within 60 days.

  2. A client asks for 10 cleaners in its portal. The account manager deploys them from the bench. One is blocked because their Emirates ID expires within 30 days of the start date.

  3. Workers check in on their phones inside the site's geofence. The supervisor marks a worker without a phone.

  4. The client approves the week's timesheets in the portal. The invoice is drafted from the rate card, with overtime and the Friday multiplier, and issued with VAT by the right legal entity.

  5. Payroll for each entity uses the same approved hours. A second user approves it and the WPS file is generated, while the PRO's screen shows renewal cases already open.

See it yourself: manpower.renoxium.com ↗, with a fictional company and one-tap sign-in per role. It is reset every night.

Inside the app.

Who it is for.

Mid-sized UAE agencies licensed by MoHRE for temporary employment and outsourcing. They employ and sponsor workers in cleaning, security, hospitality, labour, driving or IT, deploy them to client sites and bill by the hour, day or month.

Not for:

  • Domestic worker offices (Tadbeer centres): a different licence and rule set
  • Recruitment or headhunting firms that place candidates but do not employ them
  • Agencies with a few dozen workers, who are better served by a spreadsheet
  • Agencies already happy with a large HR suite that bills their clients

Also included.

  • Client contracts and rate cards
  • Manpower requests and replacements
  • Visa cases as tracked steps
  • Leave with balances
  • Final settlements with gratuity
  • Complaint and absence cases
  • Receivables and cheques with bank statement matching
  • Several legal entities, VAT summary per entity, migration from Excel

What people ask.

  1. Our clients sign paper timesheets.

    That works. Staff upload the signed sheet and mark the timesheet approved with the file attached. Clients who prefer it approve in the portal or from an emailed link, without a full login.

  2. Our workers have no email.

    Workers sign in to the worker app with their mobile number and an SMS code. A supervisor checks in workers without a phone.

  3. Does it pay salaries?

    It generates the WPS salary file per legal entity for your bank or exchange house to upload, and publishes payslips once payment is confirmed. It flags a payroll that is not paid before the due date and on days 2 and 5.

  4. We use Tally or Zoho for accounts.

    Keep it for the books. We cover workers, deployments, billing, payroll and receivables, and give your accountant a VAT summary per entity. Accounting export is on the roadmap.

One of ten apps

Built from the same tested modules as the other nine, with its own deployment and database per client, hosted in the UAE. Advise businesses like these? Offer it under your own brand.

Next: Training. From WhatsApp enquiry to certificate, in one place.